Ship/Place/Originator:MINUTES FOR THE ROYAL NAVAL PHOTOGRAPHERS ASSOCIATION
COMMITTEE MEETING HELD AT SFPU (E) HMS EXCELLENT PORTSMOUTH ON
MONDAY 12th MARCH 2012 AT 1100
Present:
Jan Larcombe –acting chairman
Ray Whitehouse
Hilary King
Steve King
Amanda Reynolds.Apologies
Ian Hooper
Richie Moss
Paul CowpeJan Larcombe welcomed all to the committee meeting.
Steve King to act as Secretary.
Item 1.
Minutes of previous meeting held 24TH September 2011
Minutes approved and duly signed by Jan Larcombe
Item 2. Matters Arising. Covered below.
Item 3 Secretary’s Report
Grog Tub: Ian said that Danny has Grog tub at the moment and that they were having trouble getting the Brass Plate sorted.
Jan to contact Danny and have tub sent to Steve.
Ray to sort Brass Plate.
Jan had asked Ian to forward the Secretaries pack. He has sent Jan 5 sets of Minutes.
Jan had searched Pete Newton’s files and had only found one more set in the Historic files.
It was agreed to accept that we do not have a full set of all the Minutes from the start but will press on with what we do have.
Item 4 Treasurers Report.
Account is pretty healthy as of 28th December we had £ 3664.63 and to date we have £4483 .37.
Richie had looked into Direct Debit and stated this was too expensive to set up and we should continue with Standing Order and Cheques.
Many members had not updated their Standing orders
Only 66 Paid up members, Some 13 had not paid the correct amount.
Steve to chase up. New email to all email addresses.
Item 5 Membership Secretarys Report
Steve King stated the new database is now completed and running but needs to master the program. It gives us so much more in what it can reproduce very quickly rather than using Excel to work out information.
Membership Cards.
Hilary has now completed making up the cards with reference to treasures report. Hilary has added Single and Joint membership where appropriate.
Discussion on dates of issue and expiry. It was agreed to leave cards as planned.
Committee cards issued, remainder to be sent out.
.Jan reports he has a list of 1049 photographers who have been on course from 1946 to 2008 in his Historic record.
Amanda agreed to update list from 2008 to present.
Jan to contact all known email addresses asking for further contacts and course details and Steve to add details seeking new members.
The cost of running the Association, it was agreed that serving members need to continue to pay if they wish to join.
Amanda to supply email addresses of serving members
Item 6 Social Secretarys report
Ray stated we were in for a busy year and is planning to arrange three major events
Ray expressed some reservation on returning to previous venues but it was agreed that the reunion would be in late September. Social on Friday night. AGM in the Mariners Club on Saturday afternoon then a Social Reunion in the Boathouse in the evening.
Post meeting note
The boat house had become prohibitively expensive and also required payment for a minimum of 120 people. Ray is investigating other venues in the area
Late June /July Dedication of RNPA plaque at the Nation Arboretum
There was to be a meeting of the Fly Navy Federation on Friday 16th March 2012 to agree a design for all the plaques.
Once this had been agreed a design for plaques the RNPA plaque can be made and a date can be announced. I was agreed that the RNPA plaque should include both the Camera and aeroplane badge designs
Ray to arrange.
Possible Event in Bristol or other area
Possible Cosford Reunion
14th June 2012 Falklands 30th Anniversary Service at Yeovilton. Jan expressed an interest in representing the RNPA
Item 7 Newsletter.
Hilary will be issuing the next copy before Easter.
Steve reported new printer is fast and more efficient than inkjet printing. I
Item 8
Jan had info from Paul Cowpe on the Web site
Some 170 people were registered on the website which, apart from adding the newsletters, was virtually self-running.
Jan suggested we look at an RNPA News Group and would ask Paul to investigate
Item 9
Covered in Item 6
Item 10
Covered in Item 3
Item 11 Newton Bell
Jan had emailed Stuart three times with no response (Stuart in Libya again). Amanda had had contact on facebook and agreed to try and find out what progress had been made
Item 12 Tee Shirts and Embroidered Fleece
Steve has had two items Embroidered from a company called Whittakers
A sum of £20 was paid for the production of the RNPA Logo. This logo remains on the system and any garments are embroidered for free. One only pays for the items when purchased
Steve showed a Tee shirt and a Fleece with the embroidered Logo.
Both look very good.
Steve will contact the company to have a white border added to conform to Navy Design.
A display with be put into next Newsletter with full details.
Steve will also look into other items that Logo can be used on.
Item 13
Danny Du feu. New role.
It was agreed by the Committee that Danny would not be a Committee member but would be co-opted when necessary and would continue to produce a display when required if he wished to.
Item 13 Constitution
Constitution
2009 version. Jan suggested that this be looked at and updated if necessary.
He would review.
Item 14
Position of Chairman and Secretary.
Jan stated no names had been forwarded.
The committee disused this and was agreed that until AGM
Ray Whitehouse would be Acting Chairman
Jan Larcombe to be Acting Secretary.
Meeting declared closed at 1308.
No date arranged for next meeting.
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